Infoarch Email Setup - Microsoft Outlook 2010


	infoarch : support : email setup : outlook

Microsoft Outlook 2010

If your organization uses Microsoft Exchange Server as the mail server, chances are you are using Microsoft Outlook as your email client. Follows are step-by-step instruction on how to configure Microsoft Outlook to access your email post box.

The instruction is separated into three sections:

	Configure Microsoft Outlook to retrieve your emails
	Configure Microsoft Outlook to send your emails
	Change your email account password

Before you begin, you should have the following information available:

Your...	Example...
Display Name
Email address
Email account username
Email account password
POP3 Server
POP3 Port
IMAP Server
IMAP Port
SMTP Server
SMTP Port

E-Mail Storage

Depending on the email protocol your server uses, it may allow you to leave all your emails on the server and manage it from there. Just remember that the more emails you have in the server mail box, the less space you have to receive new emails.

Receive emails

Step 1 : Launch Microsoft Outlook 2010, select 'File' from the menu, make sure 'Info' is highlighted, then click '+ Add Account'

Click 'Account Settings' and continue to Step 4 if you are creating / adding a new e-mail account. If you already have an email account and are no longer using your old emails, you can select double-click the email account name instead, which will bring up a dialog box to select the e-mail account you want to view or modify.

Step 2 : Check the 'Manually configure server settings or additional server types', and click 'Next >'

Step 3 : Make sure 'Internet E-mail' is checked, and click 'Next >'

Step 4 :
(a) Type in your name in the 'Your Name' text box, then your email address in the 'E-mail Address' checkbox
(b) Option 1 : If you will be using POP3 server : Select 'POP3' for 'Account Type', type in your POP3 server name in the 'Incoming mail server:' text box
(b) Option 2 : If you will be using IMAP server : Select 'IMAP' for 'Account Type', type in your IMAP server name in the 'Incoming mail server:' text box
(c) Type in your SMTP server name in the 'Outgoing mail server (SMTP):' text box, then click 'Next >'
(d) Type in your user name in the 'User Name' text box, and your account password in the 'Password' text box.
(e) Optional : you may check the 'Remember password' checkbox to avoid having to key in your password every time you check your email
(f) Optional : Uncheck the 'Test Account Settings by clicking the Next button', as the test result is ambiguous
(g) Click 'More Settings...' to configure your email account further

When the recipient receives email sent from this account, it will show that the email is sent from 'Your Name' and 'E-mail Address'. Type your name as you would like it to appear. Note that your email account may not necessarily be the same as your email address or display name.

POP3 stands for Post Office Protocol, incoming emails to you will be waiting at the POP3 server, this is how Microsoft Outlook will communicate with the server. Some ISP allows you to use IMAP, check with your ISP to see if that is the case. IMAP stands for Internet Message Access Protocol, you can leave incoming emails at the IMAP server

Step 5 : This step is actually optional; you can provide additional information about yourself by providing your organization name and the ACTUAL reply email address. This email address is the address the recipient email client will actually use to reply to your email.

The previous 'User E-mail Address' is what the recipient see, 'Reply E-mail' is what the recipient's email client uses to reply to you.

... and you are done. You can now receive emails!

You may continue to Step 6 if you also want to use Microsoft Outlook to send out your emails.

Send SMTP emails

Step 6 : Click the 'Outgoing Server' tab, then check the 'My server requires authentication' checkbox under Outgoing Mail Server. Then click the 'Advanced' tab.

Step 7 :
(a) Click the 'Advanced' tab, then enter the SMTP port number in the 'Outgoing server (SMTP)' text box, and
(b) Option 1 : If you will be using POP3 server : Type in the POP3 port number in the 'Incoming server (POP3)' text box
(b) Option 2 : If you will be using IMAP server : Type in the IMAP port number in the 'Incoming server (IMAP)' text box
(c) Click 'Ok' all the way

... and you can now send emails!

You may continue to Step 10 if you want to change your email password.

Change password

Step 8 : If you have an email account at infoarch.net, please use the Extranet to change your password.

Change your email account password